This topic explains how to set up report versions in a new or existing report and some other basic functions.
Create a Report Version for a New Report
- Create a new report in the ActiveReports 9 Server Designer. See Creating Your First Report for more information on how to create a new report.
- In the File section of Design tab, click Save or Save As to save your report.
- In the Save Report dialog that appears, enter the Report Name and add a revision Comment about the report.
![](images/report_versioning_SaveAsdialogBox.png)
- Click OK to save the report. This creates the initial version of the report under the Revisions tab.
![](images/revisionsTab.png)
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Create a Report Version for an Existing Report
- After you finish modifying a report, click Save or Save As button in the File section of the Design tab.
![](images/hs-note.gif) |
Note: Clicking the Save As button opens the Save Report dialog, where you can change the Report Name and add a revision comment about your report. |
- In the Enter Comment dialog, enter a revision comment related to the changes made in the report, and then click OK.
![](images/reportAddComment.png)
The revision comment is saved and added to the list of items in the Revisions tab.
![](images/revisions_tab.png)
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Retrieve a Previous Report Version
- On the Report Portal, select a report from the Report List.
- On the right side of the selected report, click the Revisions tab to view the report versions.
- On the Revisions tab, select any version of the report and click Open in Designer command to get that version.
![](images/hs-note.gif) |
Note: You must have the Write permissions for the report to view the Open in Designer command in the Revisions tab. |
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Show or Hide the Enter Comment dialog box
- On the Report Portal, select a report and open it in Designer.
- On the Report tab, click Preferences.
![](images/Report_Preferences.png)
- In the Configuration dialog box that appears, under the Show version comment dialog option, select Yes to show the Enter Comment dialog box or No to hide it.
- Click Close to save the preference setting.
![](images/hs-note.gif) |
Note : Report versions are created in the Revisions tab on saving a report, even if the Enter Comment dialog box is hidden. |
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See Also